place2meet
Set up conference rooms and meeting pods
Ideas for designing meeting areas
An inspiring and modern conference room not only enhances employees’ everyday office life but also leaves a lasting impression on clients and stakeholders. However, meetings don't always require a closed room. With a customized plan, meeting areas can be created that meet the specific needs of both the workforce and the company.
Areas:
- Large conference rooms
- Small meeting rooms
- Meeting points in the office
- Meeting pods
- Meeting boxes
Efficient use of conference rooms and meeting zones through smart planning
A well-thought-out and intelligent conference room plan can significantly enhance the functionality of the space and increase its value for employees. Before designing the conference room, it's important to analyze actual usage patterns—that is, the number of informal and formal meetings, the most common group sizes, and the level of confidentiality of the discussions. Efficient use starts with optimal room utilization. Depending on the specific requirements of the meeting situation, different scenarios for holding meetings can be considered and combined accordingly:
Designing a conference room: a professional appearance for successful meetings
Functionality and design go hand in hand in modern conference rooms to meet the demands of formal meetings and ensure a professional appearance for external stakeholders. A well-planned, high-quality conference room setup lays the foundation for efficient meetings. Professional conference room equipment and a well-thought-out room concept create a pleasant atmosphere and leave a lasting impression on business partners and clients.
Modern design elements made of wood, custom-made furnishings, or curved glass walls with curtains for confidential discussions—there are no limits when it comes to designing a conference room. Our designers and architects plan each conference space individually based on the specific needs of the company.
Internal meetings in the conference room
In addition to impressive meeting rooms for client and guest interactions, there must also be enough space for internal meetings. Whether planned or spontaneous, team meetings usually involve fewer people. However, professional conference room equipment regarding technology and ergonomic furniture is also required for smaller meeting situations. A screen for visualizing ideas and presentations, along with a table and conference chairs, form the basic setup for smaller conference rooms within the company. Depending on individual requirements, the conference room is designed accordingly for internal use.
For well-organized room usage in a busy office environment, a room booking system is recommended. This helps avoid double bookings of conference rooms and allows you to quickly and easily reserve a space for your meeting.
Meeting zones in the office: flexible meeting areas without a fixed room
Not every meeting requires a traditional conference room. Open meeting zones in the office offer flexible options for spontaneous meetings, quick discussions, or creative exchange. These zones complement the classic conference rooms and promote communication in daily work life. With acoustic partitions, mobile presentation units, and comfortable seating areas or high tables, functional meeting pods are created for the modern office environment.
Meeting boxes: retreat spaces for focused conversations
Meeting boxes are an alternative to traditional conference rooms. They are ideal for confidential conversations, video calls, or smaller meetings. These flexible room-in-room solutions are an important part of modern conference room planning. Thanks to integrated conference room technology, meeting boxes enable productive discussions with maximum privacy, without needing to use an entire room for small group meetings or video calls between colleagues and external participants.
Increasing productivity and creativity through thoughtful design
Thoughtfully designed conference rooms and meeting pods are crucial for employee productivity. The right conference room equipment supports innovation and solution-oriented thinking. Modern audiovisual technology for presenting ideas, writable walls, whiteboards, and similar tools are essential for an efficient environment. Innovative furniture can also help inspire the workforce.
Comfortable equipment for long meetings with professional conference room setup
In addition to modern conference room technology, a well-thought-out and ergonomic conference room setup is essential for making long meetings productive and comfortable. To ensure your workforce can use conference rooms efficiently, comfortable seating is crucial when designing conference rooms. Ergonomic conference chairs, adjustable tables, lighting, and climate control are important to create a pleasant working environment, even during extended meetings.
Flexible for use in various occasions
Beyond traditional meetings, there are many versatile ways to use a larger conference room. Whether for meetings, workshops, or presentations, conference rooms can be flexibly adapted to different occasions, creating an environment suitable for classic meetings as well as workshops, coaching sessions, and larger conferences. Modular furniture, modern conference room technology, and flexible room solutions are ideal for optimizing the use of conference rooms.
Modern design for a contemporary meeting area
Take the first step toward an impressive conference room and optimize your work environment with flexible meeting solutions. Our experts are happy to advise you on how to design your individual conference room. Contact us today and transform your conference rooms, meeting pods, and meeting boxes into places of inspiration and efficiency together with our planners.
