THINK. The workplace analysis
Culture. Analysis. Evaluation.
We go into depth. With THINK, the workplace analysis from coneon, our Workplace Consulting team has been analyzing what your company and your team need for ten years and creating an individually tailored space concept.
Tailor-made working environments based on in-depth workplace analysis
The most important basis for individual office planning is knowing how your current office space is used and the identity and culture of your company. What are your challenges? What does your day-to-day work look like, what is the current utilization of your space and what do your employees actually want?
This is exactly where we come in with our workplace analysis. With keynote speeches, our workplace survey, interactive workshops and work in project teams, we bring together all the information that is important for new space planning. This includes the current space utilization, the work types, the degree of mobility and growth of your company, but above all - the needs and wishes of your employees.
Challenges of our time
Skills shortage
Demographic change is further exacerbating the shortage of skilled workers. Functioning and attractive working environments are essential to attract new talent and young employees.
Empty office space
Working from home and digitalization are leading to deserted office spaces in many places. Unnecessary costs are incurred and team cohesion suffers. Through innovative design, spaces can be adapted to new ways of working in order to bring employees back into the office.
Sustainability
Flexible use of furniture and circular materials contribute to sustainable office concepts. Early and individual planning and optimisation of space are crucial for conserving resources and assuming ecological responsibility.
Old buildings & energy costs
Dilapidated and energy-inefficient buildings pose major challenges for many companies. With a well-thought-out strategy, investments in refurbishment or an alternative relocation can be made economically and ecologically sensible.
Creating better places to work – für everyone
What requirements does the workforce have for the new space and how will the office design meet your employees' expectations? With our THINK phase, we don't just pick up decision-makers, but also want to consciously integrate the team into the workplace analysis in order to design a customized space that makes everyone's working day better.
How is the role of the office changing?
Empty office deserts, deserted rows of desks, dreary meeting rooms... that's not how you like to return from the home office. In addition to remote working, which is now established in many places, the office is becoming the only place where corporate culture can really be lived, where we work with people - face to face and not just behind a screen. The office provides a space where project teams can come together to brainstorm and where the best ideas often emerge from a creative exchange.
However, to enable this interactivity and sense of community, the space must be functional and attractive. The workforce must feel comfortable and be able to make optimum use of the space according to their working methods. For this reason, our workplace analysis focuses on people, which is the only way we can design better working environments based on your individual needs.
How can a flexible space improve everyday working life?
All employees must have the opportunity to get the best out of their day-to-day work. With areas within the space that support their activities in the best possible way.
Acoustic boxes invite employees to concentrate on their work and make undisturbed phone calls, while work cafés and the office kitchen provide space for informal discussions. Classic conference rooms with a prestigious design provide space for meetings with clients and partners. In cozy retreat areas, you can think and relax undisturbed, and in meeting rooms, innovative thinking is supported by flexible furniture and seating options. Here, workshops and creative meetings can be held in large groups, as well as joint brainstorming sessions with just a few colleagues.
It is not only the variety of areas depending on the task and activity that is of great relevance, but also the flexibility within the zones. Furniture on castors and easy-to-store elements ensure that the meeting room, for example, can be flexibly adapted to different needs at any time. This leads to maximum flexibility for the benefit of the workforce.
Functioning working environments for excellent results
Functioning spaces ensure motivation and productivity, and only satisfied employees are productive employees. With our workplace analysis, we take a close look at your workforce to determine working methods and habits in everyday working life as well as wishes and requirements for the new space. Based on our THINK method, your space can be optimized for high-quality results from your teams.
Existing employees feel valued by a functional and appealing working environment and new employees are attracted by an attractive office space. Young talents in particular see contemporary office design as an indispensable added value for their day-to-day work. A modern working environment can give employees a reason to come into the office from their home office.
Is your space fit for hybrid working?
At the same time, the space needs to be adapted to hybrid working methods. If a certain proportion of employees work from home or on the road several times a week, there is no need to provide empty desks for the entire workforce. New working models, internal restructuring etc. require a reassessment of the space.
This is precisely where our workplace consultants come in. How can your working environment be optimized according to your current situation and where can costs be saved as a result? The space should optimally reflect the current working day, but at the same time be flexible for future scenarios or a change of use. An agile space and mobile furniture allow you to react quickly and adaptably to dynamic developments in our world. We give you security.
Costs vs. influence
The cost-benefit ratio is particularly high in the THINK phase. In this phase, the foundations are laid for the successful use of the planned space. The initial phase, in which a very individual strategy is developed by means of a comprehensive workplace analysis, has a decisive influence on the success of the entire renovation project. Only a space that meets the needs and requirements of the employees will be accepted in everyday working life.
With coneon, your employees become change champions
In our THINK phase, we train your employees to become real change champions. Together with a project team put together by you to represent the employees, we create a bridge between the workforce and the new world of work.
The change champions serve as mouthpieces and supporters - both during the transformation and in the long term in everyday life. With our workplace analysis, we want to make your employees' working lives easier and make their transition to the new office space as simple as possible. This is exactly where our methodology comes in: through in-depth collaboration with our workplace consultants, your project team will systematically become companions and contacts for all questions and concerns relating to the new world of work. This saves resources, costs and shortens distances.
With coneon, your employees will become real workplace experts who are ready to actively shape and sustainably anchor change.
The five steps of a workplace analysis
With our holistic workplace analysis in the THINK phase, we generally proceed in five different steps: Kick-Off Meeting, Workshops, Online Survey, Space Calculation, and Office Guideline. This approach enables us to precisely determine your needs and individual requirements for the new working environment.
A shared understanding of the current situation is essential to establish a solid foundation for a structured and goal-oriented project planning process. During an initial consultation, challenges are identified and addressed at an early stage in order to align expectations realistically and minimise the risk of misunderstandings or later adjustments. The needs assessment creates transparency regarding objectives, requirements and constraints, enabling all stakeholders to prepare effectively for the subsequent project phases.
During the management-level kick-off, strategic goals and main objectives for the new space are defined through impulse presentations and workshops. In addition, the project team is established and decision-making structures are clarified. This clear allocation of roles and responsibilities is essential for a smooth and efficient project process.
Through our real estate analysis and advisory services, we create a sound basis for decision-making – whether for the acquisition of a property, the extension of a lease agreement, or the selection of a new location. Depending on the specific requirements, current and future space needs are assessed, a comprehensive location analysis is conducted, an initial estimate of potential fit-out and construction costs is provided, and a preliminary indication of the process and timeline for a possible refurbishment or relocation is outlined. This ensures that your individually calculated requirements are aligned with long-term objectives and future readiness.
As part of an impulse presentation, we first outline the project’s objectives and explain the future integration of the Change Champions into the process. The aim of this step is to actively involve employees through representative individuals and thereby ensure broad acceptance of the upcoming change process. This approach ensures that the resulting work environment reflects actual needs and is therefore functional and well accepted in everyday use.
The Change Champions act as a voice for the workforce, engaging in regular exchange with us and being trained by our workplace consultants to become true New Work experts.
Through online surveys, we consolidate all information relevant to the new space planning, such as current space utilisation, employees’ work types, meeting behaviour, and the organisation’s growth rate. The workforce is also included in the surveys in an anonymised manner.
Based on the results of the workplace analysis and the defined workplace strategy, we develop a Workplace Strategy Brief, which serves as the guiding document for the layout planning in the DESIGN phase. The Workplace Strategy Brief includes guidelines for the office layout, a summary of meeting behaviour and the required number of workstations, as well as the specific requirements of individual teams and the company’s corporate design guidelines.
During our comprehensive workplace analysis, we examine the areas of space utilization and ergonomics, as well as your corporate culture, employees' working styles and current space requirements. The resulting data provides the best basis for effective office planning and an optimal space concept tailored to your needs.
Take the first step towards a future-oriented working environment and use our workplace analysis as a foundation stone. We look forward to hearing from you.
